MT. OLIVE SHORES LOT OWNERS’S ASSOCIATION OF POLK COUNTY, INC.  BOARD OF DIRECTORS SPECIAL MEETING NOTICE

Monday, October 19, 2020

Immediately following the MOSLOA Workshop

Gazebo 5

MT. OLIVE SHORES LOT OWNERS' ASSOCIATION OF POLK COUNTY, INC.  BOARD OF DIRECTORS WORKSHOP AGENDA 

  October 19, 2020

1.  Call Meeting to Order by President:  

2.  Roll Call of Directors: Directors present: William Lisanby, Lynn Newman, Leo Ouellette, Scott Derstine, Roland Helton, Pat Hormell & Management Company Representatives, JoAnna Likar and Katie LaMantia

3. New business:  

1. Review/approve extending/renewing/establishing new contract for the following contracts/agreements:

a. Southwind Pest Control (Termite Contract): Original installation of bait traps and contract approval took place in November 2015.  Contract provides for automatic renewal annually through November 2020 (contract expires on October 31, 2021).  Terminix stated that they would honor Southwind contracts, however we requested new contracts from them.  We had a difficult time obtaining them.  Consider looking for new vendor?

  b. Lawn Service Contract with Flora Lawn: Confirm price for following fiscal year.  If Board decides to re-bid this contract, call for volunteers to serve on the Ad-Hoc Lawn Service Search Committee.  This committee will be chaired by a Board Member.  If the Board decides to renew the contract, this will be discussed at the March Workshop and approved at the March Board Meeting.

  c. Management Contract: Confirm price for following fiscal year.  If Board decides to re-bid this contract, call for volunteers to serve on the Ad-Hoc Management Company Search Committee.  This committee will be chaired by a Board Member.  If the Board decides to continue with the current management company, this will be discussed at the March Workshop and approved at the March Board Meeting.

  d. Discuss Insurance agent performance during renewal last season.  Decide if we want to continue with this agent or search for another. Adhoc committee required?

  e. Pennoni (Reserve Study): Current agreement was for a one-time study.  The Board will need to decide if it wants to retain Pennoni for next year or investigate alternatives.  A new contract/agreement will need to be approved and signed by December 2020.

  f. Yard waste contract:

  g. Fence Washing Contract:

2.  CPA: Audit/Review Presentation at Board Meeting:

 3.  Committees Procedures: (Also, please submit requests for funds to Budget Committee Chair.

 4. Committee Vacancies: 

 5.  Summer decisions: Discuss at Workshop and reaffirm at Board Meeting.

 6.  Review Document committee draft for Deed restriction changes regarding yard sales.  Approval to send to Lawyer to move forward with voting. 

 7. Review the results of the reserve study from Pennoni:

 8. Request to join of divide full or half lots:

9. Annual Program Plan for MOS Secretary:

10. Class B, C and RV/ Travel Trailer Parking: 

11. 2020 Summer Architectural Request:

12. Laptop for Architectural Committee: 

5. Members comments and Concerns:

6.  Adjournment:

           MT. OLIVE SHORES LOT OWNERS' ASSOCIATION OF POLK COUNTY, INC.  BOARD OF DIRECTORS SPECIAL MEETING AGENDA

October 19, 2020

 

1.  Call Meeting to Order by President:

 

2.  Roll Call of Directors: Directors present: William Lisanby, Lynn Newman, Leo Ouellette,  Scott Derstine, Roland Helton, Pat Hormell & Management Company Representatives, JoAnna Likar and Katie LaMantia

 

3.  Proof of Meeting Notice:  

 

4.  New Business:

          a. Accept Carol Larson resignation

          b. Appoint Board Member to fill vacant seat

          c. Elect Board of Directors Officer position

         

5.  Adjournment:

 

$CALL
5009 Northshore Drive
Phase #: 
4
Lot #: 
39

The MOSLOA Board has agreed to the Limited use of our Library based on the following Restrictions:

  1. Social distancing is expected from everyone
  2. Days of use will be Monday & Friday starting September 14th
  3. Hours will be 10:00 AM to 1:00PM
  4. Only one person/couple at a time
  5. Face Mask covering mouth & nose will be required
  6. Sign in will be required
  7. Hand sanitizer will be available & use required

Only hardcover, paperback books & puzzles will be accepted for donation.

Your cooperation will be greatly appreciated.  Failure to follow the guidelines will force us to close the Library again.

Hoping to see you soon

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